Employment

Abby’s House Job Announcements

JOB ANNOUNCEMENT: MAINTENANCE MANAGER (FULL-TIME)

Date Posted: September 5, 2017

ORGANIZATIONAL BACKGROUND

Founded in 1976, Abby’s House was one of the first shelters in the U.S. specifically for homeless women. Since our inception, we have expanded to include 77 units of supportive housing. Our mission is “to provide shelter and affordable housing, as well as advocacy and support services, to homeless, battered and low-income women, with or without children.”

Abby’s House owns and manages 4 properties that are located in the Crown Hill Historic District and downtown area in the City of Worcester, MA. The properties include a 9-bed shelter for women, with or without children; a 7 two-bedroom apartment building for women with children; 16 SRO’s with shared kitchens and baths for single women; office headquarters at 52 High Street that include staff offices, a thrift shop, a kitchen and program space, and 54 SRO’s with shared kitchens and baths for single women. Abby’s House has a $1.3 million operating budget and is currently planning a major renovation of 52 High Street. Construction is expected to begin in February 2018

JOB OVERVIEW & RESPONSIBILITIES

The Maintenance Manager manages the maintenance of all facilities, grounds and equipment and equally performs basic maintenance repairs. The Maintenance Manager plans, budgets and performs or schedules all minor/major repairs and reviews proposals for any capital projects and offers recommendations to management. He/she manages contractors and ensures compliance with budgets and service contracts.  The position is a member of the Maintenance Team that includes a full-time Housekeeper and Director of Housing, and he/she reports directly to the Director of Housing. The following list is not necessarily an exhaustive list of all responsibilities and requirements associated with this job.

1. Property Oversight

·Oversee the long-term capital plan for all properties and monitor the status of needed improvements

·Determine short and long-term capital needs and improvements for all properties, and recommend annual maintenance budgets

·Maintain all records for all properties, including any blueprints and drawings

·Schedule and implement required inspections on all buildings and equipment to comply with all appropriate regulations, including safety and health standards, city, state and federal  regulations and housing codes, and insurance requirements

·Inspect all mechanical systems on a regular basis to ensure their effective operations

·Inspect housing units twice a year with the maintenance team

2. Perform Basic Maintenance Repair

·Process and complete maintenance requests for all properties in a timely manner

·Perform general repairs, including painting

·Coordinate and/or perform housing unit turnovers

·Prepare incident reports  if damages to properties occur and provide follow-up response

·Move furniture, supplies, and equipment as requested

·Identify any preventative maintenance procedures to reduce maintenance needs

·Provide 24-hour emergency response for any maintenance emergencies and maintain log of emergencies

3. Vendors, Contractors, and Volunteers

·Solicit and/or manage vendor contracts for snow removal, landscaping, pest control, electrical, plumbing, and other specialized services in alignment with property budgets

·Review invoices and submit proper document to finance staff

·Prepare orders for supplies and equipment, in alignment with property budgets

·Accompany all outside contractors on scheduled and unscheduled visits

·Develop and maintain contacts for emergency needs

·Identify opportunities for volunteers and volunteer groups to meet property needs and collaborate with staff to schedule and coordinate oversight

4. Renovation Projects

·Maintain and communicate up-to-date knowledge of the mechanical, electrical, fire alarm, sprinkler and plumbing systems of each property

·Read and review construction drawings

·Monitor construction projects, and communicate relevant information to staff and residents, especially related to any temporary relocation

·Communicate with architects, engineers and contractors about the needs of Abby’s House as related to building systems and equipment during all phases of planning and construction

QUALIFICATIONS

Candidates must possess the following qualifications: ability to perform basic repairs; general knowledge of building systems, including plumbing and electrical; familiarity with major repair and building renovations; ability to be sensitive to the needs of women and maintain confidentiality standards at all times and exemplify compassion, hospitality, inclusiveness, and respect; ability to communicate effectively; basic word processing skills; ability to work occasional evenings and weekends and to respond to on-call emergencies; bilingual abilities preferred.

SALARY & BENEFITS

This position is a regular, full-time position. Regular, full-time employees are scheduled to work 35 hours per week. Salary range is between $40,000 and $45,000 and is commensurate with experience. Abby’s House annually offers 4 weeks of paid vacation time, up to 40 hours of paid sick time, and 11 paid holidays.  Abby’s House contributes 70% toward the premium of a family or individual insurance plan that is offered through Abby’s House.  Each employee is highly valued and appreciated. Abby’s House is an equal opportunity employer and welcomes diversity at all levels of the organization.

APPLICATION INSTRUCTIONS

If you are interested in applying for this position, please send a cover letter and resume to applications@abbyshouse.org. We will accept applications until the position is filled. Preferred start date is October 2017. Please apply as soon as possible. To learn more about Abby’s House, go to www.abbyshouse.org.

 


JOB ANNOUNCEMENT: STAFF ACCOUNTANT (FULL-TIME)

Date Posted: September 5, 2017

ORGANIZATIONAL BACKGROUND

Founded in 1976, Abby’s House was one of the first shelters in the U.S. specifically for homeless women. Since our inception, we have expanded to include 77 units of supportive housing. Our mission is “to provide shelter and affordable housing, as well as advocacy and support services, to homeless, battered and low-income women, with or without children.”

Abby’s House owns and manages 4 properties that are located in the Crown Hill Historic District and downtown area in the City of Worcester, MA. The properties include a 9-bed shelter for women, with or without children; a 7 two-bedroom apartment building for women with children; 16 SRO’s with shared kitchens and baths for single women; office headquarters at 52 High Street that include staff offices, a thrift shop, a kitchen and program space, and 54 SRO’s with shared kitchens and baths for single women. Abby’s House has a $1.3 million operating budget and is currently planning a major renovation of 52 High Street. Construction is expected to begin in February 2018.

JOB OVERVIEW & RESPONSIBILITIES

The Staff Accountant reports to the Senior Accountant and is responsible for supporting the effective functioning of the Abby’s House finances through various accounting tasks. This includes office responsibilities related to accounts receivables and accounts payables. The following list is not necessarily an exhaustive list of all responsibilities and requirements associated with this job.

1. Accounts Receivable/Accounts Payable

         Following established guidelines, performs the day to day processing of
         revenue and expenses, including but not limited to:

·Properly record all revenue from donations, grants, thrift shop, rents, and any other sources of revenue, following agency procedures

·Prepare bank deposits

·Process online credit card and PayPal donations, and process donations from online giving platforms

·Provide regular rent reports to property management staff to assist with the collection of rents in a timely fashion

·Provide information to the Database Manager and Development Director in order for donors to be properly recognized

·Properly record expenses using QuickBooks vendor format, following agency procedures, and maintain expense records

·Prepare and print checks for the Senior Accountant to review with the Executive Director

·Maintain accounting records and files according to established guidelines

2. Human Resources

Performs a variety of administrative and financial duties directly related to human resources, working closely with the Executive Director, including but not limited to:

·Maintain employee files

·Process changes in employee status

·Prepare up-to-date information on benefits, and assists employees with signing up/applying for benefits

·Prepare paperwork with new employees, including employee handbook, payroll forms, benefit information, etc.

·Collect timesheets and compiles information to send to Third Party Payroll Service

·Provide information to employees on organizational policies and procedures

·Compile data and prepares routine and special reports

QUALIFICATIONS

Candidates must possess the following qualifications: Bachelor’s degree; a minimum of 2-3 years of related work experience; full understanding of accounting functions, including Accounts Payable, Accounts Receivable, Payroll, General Ledger Journal Entries, Purchasing Process, Bank Reconciliations and Monthly closing preparation; full understanding of accounting practices according to the Rules of GAPP; proficiency in QuickBooks and Excel; full understanding of Balance Sheet and Profit/Loss Statement; ability to communicate effectively both verbally and in writing; ability to manage multiple tasks in a changing environment; ability to work with all levels of staff and management to help with day to day work flow.

SALARY & BENEFITS

This position is a regular, full-time position. Regular, full-time employees are scheduled to work 35 hours per week. Salary range is between $37,000 and $42,000, depending on experience. Abby’s House annually offers 4 weeks of paid vacation time, up to 40 hours of paid sick time, and 11 paid holidays.  Abby’s House contributes 70% toward the premium of a family or individual insurance plan that is offered through Abby’s House.  Each employee is highly valued and appreciated. Abby’s House is an equal opportunity employer and welcomes diversity at all levels of the organization.

APPLICATION INSTRUCTIONS

If you are interested in applying for this position, please send a cover letter and resume to applications@abbyshouse.org. In your cover letter, please explain your interest in the mission of Abby’s House. The preferred start date for the position is mid-October. We will accept applications until the position is filled. Please apply as soon as possible.

 


Job Announcement: Receptionist (part-time)

Posted: July 17, 2017

Abby’s House is looking for a part-time receptionist to start on August 28.   Hours are weekends from 8:00 a.m. – 4:00 p.m. and/or 4:00 p.m. – 9:00 p.m. and occasional week nights from 4:00 p.m. – 9:00 p.m.

Responsibilities include:

·Handling all inquiries in the reception, including phone calls and walk-ins with a respectful and friendly manner. 

·Respond respectfully to any needs that may arise among residents and shelter guests during your shift.  

·Receive all in-kind donations (thrift shop, Kitchen, etc.)

·Respond to emergency situations, contacting 911 and/or emergency on-call staff, according to Abby’s House protocol.

·Record all activities and observations in daily log book each shift.

·Assist residents with the completion of maintenance request forms or incident report forms.

The receptionist has to exemplify hospitality and respect to volunteers, donors, guests, residents, and staff at all times and to value people of diverse backgrounds and experiences. He/she must maintain the confidentiality standards of Abby’s House and must keep a safe, secure and respectful environment at 52 High St. Spanish speaking abilities are preferred but not required.

If you are interested, send your resume to applications@abbyshouse.org. In your email, please explain why you are interested in the position.