Abby’s House is seeking an individual for a part-time Director of Finance/Controller. The Director of Finance/Controller is a leadership position that is responsible for developing, implementing, and maintaining accounting systems, policies and procedures and has oversight of a range of administrative functions, including maintenance of corporate files, insurance, regulatory requirements, payroll, and related activities.
The ideal candidate is a mission-driven professional with a high level of integrity, transparency, and dependability and superior organizational and time management skills. The candidate must have accounting experience equivalent to 7-10 years of with responsibility for financial data, budgeting, reporting and audit coordination, and full understanding of accounting practices according to GAAP.
Founded in 1976, Abby’s House was one of the first shelters specifically for homeless women in the US. Our mission is “to provide shelter and affordable housing, as well as advocacy and support services, to homeless, battered and low-income women, with or without children.” Abby’s House manages 4 properties in the Crown Hill and Downtown Worcester neighborhoods with a total of 79 units of affordable housing and 9 overnight shelter beds. Our total annual operating budget is $2,143,435, and we recently completed a successful $16.2 million renovation of our largest property that we now manage as AKFH Renovations LLC. We are committed to excellence in our finance procedures and to the long-term sustainability of Abby’s House.
The Director of Finance is a key member of the Abby’s House leadership team, manages the Senior Accountant, and reports directly to the Executive Director. Responsibilities include, but are not limited to, the following:
- Maintain and improve accounting processes, and provide oversight of their implementation across the organization
- Reconcile all accounts monthly and prepare, analyze and present monthly reports to the Executive Director and Finance Committee in a timely manner
- Attend the Finance Committee meetings of the Board of Directors with the Executive Director
- In conjunction with the Executive Director, prepare the annual budget and monitor on an ongoing basis
- Prepare agency and program budgets for funding applications and follow-up financial reports
- Be responsible for internal accounting controls and fraud prevention practices
- Oversee the maintenance of corporate, personnel and accounting files in compliance with internal policies and current legislation
- Supervise the Senior Accountant who performs AP/AR responsibilities and provide guidance and feedback for employee growth and development
- Lead and coordinate the annual audit for Abby’s House and AKFH Renovations LLC and prepare all necessary information
- Be a liaison to our insurance agency and other outside agencies related to Abby’s House finances and review contracts and prepare any required financial reports
- Maintain the accounting software and improve finance capacity through new/improved technology
Candidates must possess the following qualifications:
- A minimum of a Bachelor’s degree; advanced degree or CPA preferred
- Accounting experience equivalent to 7-10 years of experience with responsibility for the quality of financial data, reporting and audit coordination, and complete understanding of financial reporting mechanisms
- Nonprofit accounting experience and nonprofit budgeting and reporting experience highly preferred
- Full understanding of accounting practices according to the Rules of GAAP
- Advanced level of proficiency in QuickBooks and Excel
- Demonstrated excellence in supervising staff
- High level of integrity and transparency, and collaborative and solution-oriented
- Appreciation for diverse perspectives and contributions, and commitment to inclusion and equity
- Ability to stay organized and use time effectively
- Excellent interpersonal skills (verbal and written) and ability to communicate with all levels of staff and external audiences
- Exceptional level of professionalism in managing relationships and interactions in multiple settings
Salary & Benefits
This position is part-time (28-30 hours) and exempt under FLSA. Salary is competitive with comparable nonprofit organizations, and is commensurate with qualifications and experience. Abby’s House offers a comprehensive benefits package for part-time, exempt staff, including 4 weeks of annual vacation time, holidays, sick time, short term and long-term disability insurance, life insurance and employer-paid parking. Abby’s House is an equal opportunity employer, and in keeping with our values, is committed to diversity and inclusion at all levels of the organization.
If you are interested in applying for this position, please send a resume and cover letter to . Only applications with a cover letter and resume will be reviewed. Applications will be reviewed initially in mid-June and ongoing on a rolling basis thereafter. The anticipated start date is July or August, and we will accept applications until the position is filled.
Updated and Reposted: February 14, 2020
Founded in 1976, Abby’s House was one of the first shelters specifically for homeless women in the US. Our mission is “to provide shelter and affordable housing, as well as advocacy and support services, to homeless, battered and low-income women, with or without children.” In the spring of 2019, Abby’s House opened the newly renovated Annette Rafferty Women’s Empowerment Center, and commercial kitchen. The Women’s Center provides programming space and serves as a place where staff, residents, shelter guests and visiting members of the Abby’s House community, can engage with one another and allows those in need, access to supportive services, healthy and nutritious meals and food items, and a sense of community.
A team of 2 part-time staff manage the daily operations of the commercial kitchen and food pantry. Many dedicated individual volunteers and volunteer groups play a central role in the Abby’s House food service program. Our volunteers donate food and prepare and serve meals weekly for up to 60 people, on Tuesday and Thursday afternoons, and occasional Wednesday afternoons one time per month. In addition to weekly meals, residents and Women’s Center members receive access to our food pantry to choose food items of their liking, one time per month and annual holiday meals.
The Food and Nutrition Services Manager supports women and children experiencing homelessness and poverty in a caring way through healthy meals and access to nutritious food, fostering health and wellness, and empowering women to embrace nutritious eating, and holistic and compassionate lifestyles. S/he is responsible for oversight and supervision of all commercial kitchen operations including food sourcing and meal planning, meal preparation, and food service and safety measures, including the National Restaurant Association ServSafe guidelines, Abby’s House kitchen policies, and cleaning and sanitation duties.
Responsibilities include, but are not limited to, the following:
1. Commercial Kitchen Operations, Scheduling and Supervision
- Ensure training, scheduling, and supervision of kitchen staff and volunteers for two weekly lunches for 60 people and holiday meals for 100 people.
- Foster a welcome and inviting space at meals that encourage women to eat together.
- Plan and source foods for nutritious menus, including shopping and picking up food from vendors.
- Survey women for their input and feedback, always treating them with dignity and respect.
- Conduct departmental service and storage inspections on a regular basis to ensure compliance with local, state and federal regulations, insurance requirements, and Abby’s House standards.
- Responsible for oversight of maintenance of kitchen equipment, service ware, dining, and food storage and preparation areas.
2. Women’s Center Meal Programs and Food Pantry
- Operate food pantry available to residents and Women’s Center members twice per month.
- Monitor food supply and cleanliness in the pantry, and work with residents and staff to identify, source and stock necessary food items.
- Collaborate with shelter staff to source food for the shelter, based on input from staff and shelter guests.
- Assist with providing information and help residents and shelter guests engage in healthy eating behaviors, meal planning and preparation to develop healthy, positive relationships with food.
- Develop and facilitate fun and interactive activities to promote healthy eating.
3. Special Events
- Source food and work with kitchen staff and food vendors as necessary to provide food for events.
- Minimum of 3 years of supervision experience in a commercial kitchen operation and line cooking and/or training.
- A minimum High school graduate or equivalent education.
- Certificates in ServSafe food safety management and allergen awareness required.
- Verbal and writing abilities necessary to communicate and work effectively with various levels of staff, volunteers, members and the public, and for required written documentation or reports.
- Numerical ability necessary to make various computations in planning departmental objectives, keeping work records and schedules, preparing budgets, requisitioning supplies, and monitoring inventory control.
- Exceptional level of professionalism and respect for others.
- Time management and organization skills and ability to manage with minimal supervision.
- Bilingual speaking abilities preferred, but not required.
- Ability to lift up to 50 pounds as needed.
- Ability to work evenings or weekends, and participate in staff meeting, trainings, and annual evaluations.
- Ability to maintain the confidentiality standards of Abby’s House and exemplify compassion, hospitality.
- Stands and walks intermittently throughout the working day. Reaches, stoops, bends, lifts, carries, and manipulates various food items, dietary supplies and equipment.
- Visual acuity and color discrimination for examining cooked and stored foods.
- Taste and smell discrimination in determining nutritional quality and palatability of foods.
- Ability to work with chemicals and cleaning agents.
Salary & Benefits
This is a regular part-time position funded for one year as part of a pilot project. The position requires 20 hours per week: Mondays, 8:30 a.m. – 4:00 p.m., and Tuesdays and Thursdays, 8:30 a.m. – 3:30 p.m. with variations to be scheduled with the candidate. Rate of pay is $20 – $23 per hour, commensurate with experience. Abby’s House pro-rates 4 weeks of paid vacation time and holiday time to regular, part-time staff and offers paid sick time. Abby’s House is an equal opportunity employer and welcomes diversity at all levels of the organization.
If you are interested in applying for this position, please send a cover letter and resume to . In your cover letter, include an explanation of your interest in working for the mission of Abby’s House. Only applications with both a cover letter and resume will be reviewed. Applications will be reviewed on a rolling basis. We will accept applications until the position is filled. Please apply as soon as possible.